registration and Policy Agreement

    You can download the registration form in PDF format by clicking the link below.

    Registration Form



    IMPORTANT: *Please read the policy agreement by clicking the POLICY tab above*.

    Details of Student

    Student's Name (forename/surname)

    Date of Birth (dd/mm/yyyy)



    Student's Mobile telephone number (if applicable)

    Ethnic Group

    White, UK HeritageWhite, EuropeanWhite, OtherBlack, Caribbean HeritageBlack, African HeritageBlack, OtherIndianPakistaniBangladeshiChineseOther (known)

    Primary Parent Contact Details

    Forename & Surname

    Mobile telephone number

    Email Address



    Alternative Contact - in case of emergency

    Forename & Surname

    Mobile telephone number

    Relationship to child

    Previous Dancing Experience

    Name of previous schools

    Examinations attained

    Personal Health


    Medical conditions


    I have read and accept the Terms and Conditions, the Child Protection Policy and the General Data Protection Regulations Policy that Ondine use.


    • All teachers hold a DBS for working with young people.
    • Teachers are fully qualified and pay annual membership subscriptions to the Imperial Society of Teachers of Dance and the Royal Academy of Dance.
    • All teachers partake in CPD ensuring that they are up to date with technical skills and qualifications.
    • Data collected on the registration form will be destroyed when a pupil gives notice and leaves Ondine Academy if all invoices have been settled.
    • Ondine Academy hold full public liability insurance.
    • Please advise Ondine Academy of any change in address, email or telephone numbers.
    • Parents should be aware that due to the nature of dance it may be necessary for the teacher to use appropriate physical contact when training young dancers.
    • It is your responsibility to look on the website for details of term’s dates and all other information.
    • Modern and tap classes may ONLY be taken in addition to a regular ballet class with Ondine Academy.  This does not apply to Street Dance or Acrodance.
    • You must not receive dance tuition from other establishments without the prior knowledge of the Principals.
    • Ondine Academy is not responsible for lost possessions. Please mark all clothing and shoes, any lost property will be kept for one term and then donated to charity.
    • All injuries will be logged and details of any treatment recorded.
    • If your child requires urgent medical attention while under the School’s care, we will if practicable attempt to obtain your prior consent. However, should we be unable to contact you we shall be authorised to make the decision on your behalf should consent be required for urgent treatment (including anaesthetic or operation) recommended by an appropriately qualified medical professional.
    • Behaviour that is deemed to be disrespectful towards the teachers or to other pupils may result in the perpetrator being asked to leave Ondine Academy.

    Notice & Payments

    • To give half a term’s notice of withdrawal or accept to pay half a term’s fees in lieu. You will remain registered with the school until written notice is recieved.
    • To pay the term’s fees prior to half term.  Payment packages available upon request. Fees unpaid at the end of term will accrue 10% interest.
    • Returned cheques will incur a £4 admin charge.


    • Students who have sustained an injury and are unable to take ‘full’ class, should nevertheless attend classes as there is still a lot of participation possible in terms of learning syllabus and participating in some form, dependant on their injury. Prolonged absences from lessons may hinder a student’s opportunity of being entered into examinations.
    • No refunds will be made for missed classes through illness or injury, or other circumstances.
    • Missed classes may be made up during the term at an alternative class – email the office to find a suitable class.
    • Please ensure you equip your child with the necessary articles of clothing and arrive with hair appropriately styled.
    • Classes may be cancelled or changed when necessary with as much notice as possible from Ondine Academy. Details of any changes can be found on the website Calendar of Events.
    • All parents/guardians are requested to collect pupils promptly at the end of lessons. If parents are late the pupil will wait with the teacher until collection. A charge will be incurred for parents being persistently late or if a teacher is kept waiting for more than 30 minutes at the end of a teaching day.

    Examinations and festivals

    • Your child will only be entered for examinations at the discretion of the Principals, with your consent prior to entry. Extra coaching and examination fees will be applied.
    • Pupils may be offered the opportunity to take part in local festivals at the discretion of the Principal, with your consent prior to entry. Extra lessons and other costs will be applied.


    • If you wish to discuss your child’s classes please contact the Principals who can discuss any issues over the phone to ensure lesson times are not disrupted. Appointments can be arranged with the student’s class teacher if requested.


    • Ondine Academy reserve the right to take photographs and video footage during class for coaching and promotional purpose. We undertake that no personal information will be displayed with the image. All information will be kept strictly confidential in compliance with the Data Protection Act 1994 and 1998.  If you DO NOT wish Ondine Academy to use photographs of your child, please write or email the school to opt out.


    Review: 04/21

    • Safeguarding Policy


      The purpose and scope of this policy statement


      This policy aims to provide all members of staff (paid and unpaid), children and young people, and their families with a clear and secure framework for ensuring that all children in the school are protected from harm while attending lessons at Ondine Academy.

      Ondine Academy acknowledges the duty of care to safeguard and promote the welfare of children and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and the Royal Academy of Dance requirements.

      The purpose of this policy statement is:

      • to protect children and young people who receive Ondine Academy of Dance’s services from harm. This includes the children of adults who use our services
      • to provide staff and volunteers, as well as children and young people and their families, with the overarching principles that guide our approach to child protection. This policy applies to anyone working on behalf of Ondine Academy of Dance, including senior managers, paid staff, volunteers, sessional workers, and students.


      Legal framework

      This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England. A summary of the key legislation is available from


      Supporting documents

      This policy statement should be read alongside our organisational policies, procedures, guidance and other related documents.


      We believe that:

      • Children and young people should never experience abuse of any kind
      • We have a responsibility to promote the welfare of all children and young people, to keep them safe and to practise in a way that protects them.


      We recognise that:

      • the welfare of children is paramount in all the work we do and in all the decisions we take all children, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation have an equal right to protection from all types of harm or abuse
      • some children are additionally vulnerable because of the impact of previous experiences, their level of dependency, communication needs or other issues
      • working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare.


      We will seek to keep children and young people safe by:

      • valuing, listening to and respecting them
      • appointing a nominated child protection lead for children and young people, a deputy and a lead
      • adopting child protection and safeguarding best practice through our policies, procedures and code of conduct for staff and volunteers
      • developing and implementing an effective online safety policy and related procedures
      • providing effective management for staff and volunteers through supervision, support, training and quality assurance measures so that all staff and volunteers know about and follow our policies, procedures and behaviour codes confidently and competently
      • recruiting and selecting staff and volunteers safely, ensuring all necessary checks are made
      • recording, storing and using information professionally and securely, in line with data protection legislation and guidance [more information about this is available from the Information Commissioner’s Office:]
      • using our safeguarding and child protection procedures to share concerns and relevant information with agencies who need to know, and involving children, young people, parents, families and carers appropriately
      • using our procedures to manage any allegations against staff and volunteers appropriately
      • creating and maintaining an anti-bullying environment and ensuring that we have a policy and procedure to help us deal effectively with any bullying that does arise
      • ensuring that we have effective complaints and whistleblowing measures in place
      • ensuring that we provide a safe physical environment for our children, young people, staff and volunteers, by applying health and safety measures in accordance with the law and regulatory guidance
      • building a safeguarding culture where staff and volunteers, children, young people and their families, treat each other with respect and are comfortable about sharing concerns.


      Contact details

      Nominated child protection lead

      Name: Katie Bennett

      Phone/email: 07811400379

      Deputy child protection lead(s)

      Name: Harriet Allum

      Phone/email: 07775881829

      NSPCC Helpline

      0808 800 5000

      We are committed to reviewing our policy and good practice annually.


      This Policy was last reviewed on 23rd February 2021

    Your Personal Data, received on your Registration Form will be strictly confidential, securely stored and will only be disclosed as necessary with our Teachers, Admin. Staff, The Royal Academy of Dance (for Ballet exams) and the Imperial Society of Teachers of Dance (for Modern and Tap exams).   The Data will be protected from unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect this Data.

    Your Personal Data will be deleted under the obligations of the General Data Protection Regulations when you leave Ondine Academy and once your account is settled in full.